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 White Papers
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| Kofax Transformation Modules
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Overview Features Benefits
Kofax Transformation Modules streamline the transformation of business documents into structured electronic information by automating the process of document classification and data extraction. Using learn-by-example techniques for document classification, separation and extraction, solutions can be configured and optimised quickly and cheaply. Wherever incoming documents drive transactions, organisations will benefit from reduced operating costs, increased productivity, better data quality and improved compliance.
Kofax Transformation Modules are the most complete and versatile document transformation offering on the market, processing forms, invoices, correspondence and any other document type on a single platform. Kofax Transformation Modules also integrate seamlessly with Kofax Capture, giving access to the widest range of document scanners and back-end storage solutions, and benefiting from its distributed capture, high availability and enterprise capabilities.
Kofax Transformation Modules streamline the transformation of business documents into structured electronic information by automating the process of document classification and data extraction. Using learn-by-example techniques for document classification, separation and extraction, solutions can be configured and optimised quickly and cheaply. Wherever incoming documents drive transactions, organisations will benefit from reduced operating costs, increased productivity, better data quality and improved compliance.
Kofax Transformation Modules are the most complete and versatile document transformation offering on the market, processing forms, invoices, correspondence and any other document type on a single platform. Kofax Transformation Modules also integrate seamlessly with Kofax Capture, giving access to the widest range of document scanners and back-end storage solutions, and benefiting from its distributed capture, high availability and enterprise capabilities.
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What are Kofax Transformation Modules?
Kofax Transformation Modules are document classification and data extraction offerings that can process forms, invoices, correspondence and any other document type on a single platform. No additional products are required. If user requirements change over time, the system can be reconfigured to process new document types quickly and safely. Kofax Transformation Modules feature unique classification and separation technology that yield high accuracy on the most complex documents, and a powerful set of extraction technologies that can be used in combination to yield maximum performance. ROI is usually achieved within 12 months.
Key features:
One product for all your documents
Kofax Transformation Modules can process fixed forms, invoices, sales order, correspondence and virtually any other structured or unstructured document type using the most complete set of classification and extraction technologies available today. Over 140 recognition languages are supported. So your investment is future-proofed.
Class leading return on investment
Kofax Transformation Modules are the most complete and versatile document transformation offering on the market, featuring an extensive suite of classification and extraction technologies that can automate the processing of any document type. Ergonomic data validation that ensures productivity is maintained even on problem documents. The result is the highest possible levels of automation for any document type, guaranteeing ROI usually within 12 months.
A scalable solution – from department to enterprise
Whether you are processing 100 or 100k documents per day, Kofax Transformation Modules are the solution to your needs. Multi-CPU support and parallel processing means high document volumes can be processed whilst keeping the hardware footprint under control. Flexible licensing and pricing allows you to purchase only the features and volumes you need today, with a simple upgrade path to meet your future requirements.
Customisble to your specific needs
Kofax Transformation Modules offer a unique blend of ease-of-use and customisation. An extensive suite of predefined UI-driven components for classification and extraction are provided for the most common tasks, whilst powerful scripting capabilities allow complete flexibility to address the most specialised tasks. Validation interfaces can be designed to suit the need of your users or to mimic legacy systems, and user interfaces are fully localisable.
The most powerful technology – lowest TCO
Kofax Transformation Modules use learn-by-example technologies for automating document classification and extraction that are easier to configure and cheaper to maintain than our competitors’ template- and rules-based approaches. Systems can be pre-trained to provide a high level of performance on day one, and can be retrained on-the-fly using on-line learning to increase performance as documents are processed in production. The result - greater ongoing cost savings, accelerated business processes and easier maintenance.
Leverage the power of Kofax Capture
Kofax Transformation Modules integrates seamlessly with Kofax Capture, adding powerful classification and extraction capabilities to the world's leading data and document capture platform. The integration affords Kofax Transformation Modules access to the widest range of document scanners and back-end storage solutions, and allows the product to benefit from Kofax Capture’s distributed capture, high availability and enterprise capabilities.
Typical applications include:
- Purchase-to-Pay and Accounts Payable Automation - extracting all invoice information, including line items, and enabling automatic booking of invoices in the world's leading ERP systems, including SAP, Oracle Financials and JD Edwards
- Sales Order Processing - extracting order data from scanned and faxed POs and validating against catalogue databases using fault tolerant fuzzy matching, reducing the order to cash cycle, and providing automatic confirmation of order receipt
- Workflow/Mailroom Automation - classifying all incoming documents, including forms and customer correspondence, at a enterprise or departmental level and routing them automatically to the correct queues, improving customer service and retention
- Forms Processing - extracting customer data from application forms, claim forms, loan documents etc, reducing delays and improving the customer experience
What are Kofax Transformation Modules?
Kofax Transformation Modules are document classification and data extraction offerings that can process forms, invoices, correspondence and any other document type on a single platform. No additional products are required. If user requirements change over time, the system can be reconfigured to process new document types quickly and safely. Kofax Transformation Modules feature unique classification and separation technology that yield high accuracy on the most complex documents, and a powerful set of extraction technologies that can be used in combination to yield maximum performance. ROI is usually achieved within 12 months.
Key features:
One product for all your documents
Kofax Transformation Modules can process fixed forms, invoices, sales order, correspondence and virtually any other structured or unstructured document type using the most complete set of classification and extraction technologies available today. Over 140 recognition languages are supported. So your investment is future-proofed.
Class leading return on investment
Kofax Transformation Modules are the most complete and versatile document transformation offering on the market, featuring an extensive suite of classification and extraction technologies that can automate the processing of any document type. Ergonomic data validation that ensures productivity is maintained even on problem documents. The result is the highest possible levels of automation for any document type, guaranteeing ROI usually within 12 months.
A scalable solution – from department to enterprise
Whether you are processing 100 or 100k documents per day, Kofax Transformation Modules are the solution to your needs. Multi-CPU support and parallel processing means high document volumes can be processed whilst keeping the hardware footprint under control. Flexible licensing and pricing allows you to purchase only the features and volumes you need today, with a simple upgrade path to meet your future requirements.
Customisble to your specific needs
Kofax Transformation Modules offer a unique blend of ease-of-use and customisation. An extensive suite of predefined UI-driven components for classification and extraction are provided for the most common tasks, whilst powerful scripting capabilities allow complete flexibility to address the most specialised tasks. Validation interfaces can be designed to suit the need of your users or to mimic legacy systems, and user interfaces are fully localisable.
The most powerful technology – lowest TCO
Kofax Transformation Modules use learn-by-example technologies for automating document classification and extraction that are easier to configure and cheaper to maintain than our competitors’ template- and rules-based approaches. Systems can be pre-trained to provide a high level of performance on day one, and can be retrained on-the-fly using on-line learning to increase performance as documents are processed in production. The result - greater ongoing cost savings, accelerated business processes and easier maintenance.
Leverage the power of Kofax Capture
Kofax Transformation Modules integrates seamlessly with Kofax Capture, adding powerful classification and extraction capabilities to the world's leading data and document capture platform. The integration affords Kofax Transformation Modules access to the widest range of document scanners and back-end storage solutions, and allows the product to benefit from Kofax Capture’s distributed capture, high availability and enterprise capabilities.
Typical applications include:
- Purchase-to-Pay and Accounts Payable Automation - extracting all invoice information, including line items, and enabling automatic booking of invoices in the world's leading ERP systems, including SAP, Oracle Financials and JD Edwards
- Sales Order Processing - extracting order data from scanned and faxed POs and validating against catalogue databases using fault tolerant fuzzy matching, reducing the order to cash cycle, and providing automatic confirmation of order receipt
- Workflow/Mailroom Automation - classifying all incoming documents, including forms and customer correspondence, at a enterprise or departmental level and routing them automatically to the correct queues, improving customer service and retention
- Forms Processing - extracting customer data from application forms, claim forms, loan documents etc, reducing delays and improving the customer experience
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What are the benefits to using Kofax Transformation Modules?
Kofax Transformation Modules are the most complete and versatile document classification and data extraction offering on the market today – they can process forms, invoices, correspondence and any other document type on a single platform - and offer unparalleled business benefit to users worldwide. Kofax Transformation Modules feature unique document classification, separation and extraction technologies that yield high accuracy even on the most complex documents - ROI is guaranteed and is typically achieved within 12 months.
Reduced cost - By removing the need for manual document classification, separation and data extraction organisations can drastically reduce their operational costs - the higher the level of automation, the greater the reduction. With Kofax Transformation Modules, users achieve high levels of automation on any document type. One customer, a major European mobile phone service provider, achieved a 98% field recognition rate for invoices for its top vendors and consequently a 90% automatic booking of invoices in SAP without manual intervention. ROI with Kofax Transformation Modules is guaranteed, usually within 12 months - one customer, a global provider of personal banking services, achieved a ROI processing credit applications and supporting documents in only 3 months.
Increased productivity – Manual document classification, document separation and data extraction is time-consuming, tedious, and a poor use of knowledge workers’ time. By automating these processes, Kofax Transformation Modules allows knowledge workers to focus their efforts on value-adding tasks such as customer service or query resolution. Speed of processing is also increased.
Higher data quality – Manual document classification, separation and data extraction is error-prone – humans typically achieve a 95% accuracy rate for manual document classification and extraction. By automating these processes and tuning the technologies on a customer’s documents, Kofax Transformation Modules can improve the quality of extracted data compared to manual keying (typically reducing the error to < 5%) whilst maintaining a high degree of automation. Also, the powerful data validation capabilities of Kofax Transformation Modules ensure that extracted information is correct before it is used by the business. The result is fewer processing exceptions compared to manual methods, and fewer customer queries.
Improved compliance – Kofax Transformation Modules provide a controlled IT-based framework for gathering sensitive customer data as soon as it enters an organisation and delivering is quickly into a secure repository. Powerful data validation capabilities ensure that the data is correct, and accurate document classification means that content retention and security policies can be applied more reliably.
Increased processing capacity – By removing the need for manual document classification, separation and extraction companies are able to process more transactions each day without increasing headcount - the higher the level of automation, the greater the increase. With Kofax Transformation Modules, users achieve high levels of automation on all document types - one user achieved a 100% increase in capacity with no increase in headcount.
Increased responsiveness – Kofax Transformation modules can classify, separate and extract a document in a matter of seconds, and can run outside normal business hours of necessary. Consequently, documents can be processed more quickly than by manual methods, reducing the time to complete each transaction and benefiting both the user and their customer.
Improved data security – Automatic document processing reduces the need for humans to interact with confidential data and so increases security. By providing the capability to automatically classify documents as they are scanned and feed them into a workflow system for automatic routing, Kofax Transformation Modules removes the need for mailroom operators to read documents at the point of receipt in order to send them to the correct department. Consequently, the risk of confidential information being exposed in the public domain is decreased. After extraction, sensitive data can be identified and routed only to key personnel, allowing customer privacy and confidentiality issues to be addressed, resulting in increased customer confidence and better adherence to regulatory compliance.
Improved process auditing – Manual processes are intrinsically difficult to audit. Using automated technology to process documents means that every step can be controlled, monitored and reported on. As a result, organisations can better meet the requirements of regulatory compliance and bottlenecks can be identified more easily.
Proven track record and a strong pedigree – For more than 20 years, Kofax has provided award-winning solutions that automate document-driven business processes by managing the transformation and exchange of business-critical information arising in paper, fax and electronic formats in a more accurate, timely and cost-effective manner. These solutions provide a verifiable return on investment to thousands of customers in financial services, manufacturing, retail, government, healthcare, business process outsourcing and other markets. Kofax invests 18.5% of revenue on R&D. There are currently 600+ customers relying on Kofax Transformation technology to classify, separate and extract data from a total of over 30M pages per day.
Reduced maintenance costs and less downtime – Changes to system configuration can be deployed into production quickly and cheaply using Kofax Capture’s batch class publishing mechanism, even in distributed architectures.
Improved management of all content – 80% of content is unstructured, and 90% of unstructured content is unmanaged – this presents a major headache for any organisation that wants to use this information for business benefit or is bound by regulatory compliance. All content, regardless of format, is subject to regulation. The powerful classification and extraction technology within With Kofax Transformation Modules can classify any document type, structured or unstructured, and extract rich metadata from it to a high degree of accuracy.
One platform for all document types – Kofax Transformation Modules are the most complete and versatile document classification and data extraction offering on the market today – they can process forms, invoices, correspondence and any other document type on the same platform. One customer, Germany’s largest investment bank for private funds, was able to process 5M pages per year of customer correspondence, forms, faxes etc using a single Kofax Transformation Modules solution. Legacy documents can also be processed, thus avoiding expensive and time consuming forms redesign process and allowing efficient backfile conversion. If user requirements change over time, the system can be reconfigured accordingly.
Scalability/upgradeability – Customers can upgrade volume and features simply by reactivating their license. No installation or re-installation of software is required. Forward compatibility of configurations is guaranteed.
Unique power and versatility – Kofax Transformation Modules can process any document type on a single platform – they are the most complete and versatile document classification and data extraction offering on the market today. They feature unique classification and separation technology that yield high accuracy on the most complex documents, and a powerful set of extraction technologies that can be used in combination to yield maximum performance.
Improved performance and increased ROI without expensive reconfiguration – Kofax Transformation Modules feature powerful learn-by-example technologies for classification, separation and extraction that can be configured more quickly and cheaply than traditional rules based methods. Then, as documents are processed in a production environment, on-line learning can be used to ‘teach’ the system characteristics of problem documents so they are processed automatically in future, increasing ROI – no IT skills are needed.
Ergonomic Keying and Data Validation – In a transformation environment, easy to use and efficient data validation is vital for maintaining productivity – poor validation design can cancel out the benefits of automated classification and extraction. Kofax Transformation Modules’ keying applications are highly customisable, either at design time through an easy to use drag and drop interface, or at runtime through an extensive set of script events. At run-time, screen navigation and image manipulation are logical and easy to use.
Reduced training costs - Kofax Transformation Modules’ keying applications are highly customisable to customers’ specific requirements in terms of screen layout and interface behavior. They can even be configured to mimic legacy systems. This reduces training costs and speeds up the adoption of new systems.
Powerful reporting/auditing capabilities – As documents are processed Kofax Transformation Modules gather detailed information regarding recognition rates and present statistics per field, document types, average over user selectable time periods. This allows users to monitor system performance and get early notification of any issues.
Leverage Kofax Capture – Kofax Transformation Modules integrate seamlessly with Kofax Capture, giving access to the widest range of document scanners and back-end storage solutions, and benefiting from its distributed capture, high availability and enterprise capabilities. Powerful transformation capabilities can be added to any Kofax Capture installation without disruption to existing infrastructure.
Single source for all capture needs - Kofax provide the broadest single source of document and data capture products on the market today, and can cover all needs from simple scan to archive right through to the most complex data capture solutions. Interoperability between components is assured and customers benefit from integrated support.
Worldwide support – Kofax products and solutions are delivered through a global network of more than 1,200 authorised partners in 60 countries, and its own sales and service organisations employing 1200 people in 36 countries throughout the Americas, EMEA and Asia Pacific.
What are the benefits to using Kofax Transformation Modules?
Kofax Transformation Modules are the most complete and versatile document classification and data extraction offering on the market today – they can process forms, invoices, correspondence and any other document type on a single platform - and offer unparalleled business benefit to users worldwide. Kofax Transformation Modules feature unique document classification, separation and extraction technologies that yield high accuracy even on the most complex documents - ROI is guaranteed and is typically achieved within 12 months.
Reduced cost - By removing the need for manual document classification, separation and data extraction organisations can drastically reduce their operational costs - the higher the level of automation, the greater the reduction. With Kofax Transformation Modules, users achieve high levels of automation on any document type. One customer, a major European mobile phone service provider, achieved a 98% field recognition rate for invoices for its top vendors and consequently a 90% automatic booking of invoices in SAP without manual intervention. ROI with Kofax Transformation Modules is guaranteed, usually within 12 months - one customer, a global provider of personal banking services, achieved a ROI processing credit applications and supporting documents in only 3 months.
Increased productivity – Manual document classification, document separation and data extraction is time-consuming, tedious, and a poor use of knowledge workers’ time. By automating these processes, Kofax Transformation Modules allows knowledge workers to focus their efforts on value-adding tasks such as customer service or query resolution. Speed of processing is also increased.
Higher data quality – Manual document classification, separation and data extraction is error-prone – humans typically achieve a 95% accuracy rate for manual document classification and extraction. By automating these processes and tuning the technologies on a customer’s documents, Kofax Transformation Modules can improve the quality of extracted data compared to manual keying (typically reducing the error to < 5%) whilst maintaining a high degree of automation. Also, the powerful data validation capabilities of Kofax Transformation Modules ensure that extracted information is correct before it is used by the business. The result is fewer processing exceptions compared to manual methods, and fewer customer queries.
Improved compliance – Kofax Transformation Modules provide a controlled IT-based framework for gathering sensitive customer data as soon as it enters an organisation and delivering is quickly into a secure repository. Powerful data validation capabilities ensure that the data is correct, and accurate document classification means that content retention and security policies can be applied more reliably.
Increased processing capacity – By removing the need for manual document classification, separation and extraction companies are able to process more transactions each day without increasing headcount - the higher the level of automation, the greater the increase. With Kofax Transformation Modules, users achieve high levels of automation on all document types - one user achieved a 100% increase in capacity with no increase in headcount.
Increased responsiveness – Kofax Transformation modules can classify, separate and extract a document in a matter of seconds, and can run outside normal business hours of necessary. Consequently, documents can be processed more quickly than by manual methods, reducing the time to complete each transaction and benefiting both the user and their customer.
Improved data security – Automatic document processing reduces the need for humans to interact with confidential data and so increases security. By providing the capability to automatically classify documents as they are scanned and feed them into a workflow system for automatic routing, Kofax Transformation Modules removes the need for mailroom operators to read documents at the point of receipt in order to send them to the correct department. Consequently, the risk of confidential information being exposed in the public domain is decreased. After extraction, sensitive data can be identified and routed only to key personnel, allowing customer privacy and confidentiality issues to be addressed, resulting in increased customer confidence and better adherence to regulatory compliance.
Improved process auditing – Manual processes are intrinsically difficult to audit. Using automated technology to process documents means that every step can be controlled, monitored and reported on. As a result, organisations can better meet the requirements of regulatory compliance and bottlenecks can be identified more easily.
Proven track record and a strong pedigree – For more than 20 years, Kofax has provided award-winning solutions that automate document-driven business processes by managing the transformation and exchange of business-critical information arising in paper, fax and electronic formats in a more accurate, timely and cost-effective manner. These solutions provide a verifiable return on investment to thousands of customers in financial services, manufacturing, retail, government, healthcare, business process outsourcing and other markets. Kofax invests 18.5% of revenue on R&D. There are currently 600+ customers relying on Kofax Transformation technology to classify, separate and extract data from a total of over 30M pages per day.
Reduced maintenance costs and less downtime – Changes to system configuration can be deployed into production quickly and cheaply using Kofax Capture’s batch class publishing mechanism, even in distributed architectures.
Improved management of all content – 80% of content is unstructured, and 90% of unstructured content is unmanaged – this presents a major headache for any organisation that wants to use this information for business benefit or is bound by regulatory compliance. All content, regardless of format, is subject to regulation. The powerful classification and extraction technology within With Kofax Transformation Modules can classify any document type, structured or unstructured, and extract rich metadata from it to a high degree of accuracy.
One platform for all document types – Kofax Transformation Modules are the most complete and versatile document classification and data extraction offering on the market today – they can process forms, invoices, correspondence and any other document type on the same platform. One customer, Germany’s largest investment bank for private funds, was able to process 5M pages per year of customer correspondence, forms, faxes etc using a single Kofax Transformation Modules solution. Legacy documents can also be processed, thus avoiding expensive and time consuming forms redesign process and allowing efficient backfile conversion. If user requirements change over time, the system can be reconfigured accordingly.
Scalability/upgradeability – Customers can upgrade volume and features simply by reactivating their license. No installation or re-installation of software is required. Forward compatibility of configurations is guaranteed.
Unique power and versatility – Kofax Transformation Modules can process any document type on a single platform – they are the most complete and versatile document classification and data extraction offering on the market today. They feature unique classification and separation technology that yield high accuracy on the most complex documents, and a powerful set of extraction technologies that can be used in combination to yield maximum performance.
Improved performance and increased ROI without expensive reconfiguration – Kofax Transformation Modules feature powerful learn-by-example technologies for classification, separation and extraction that can be configured more quickly and cheaply than traditional rules based methods. Then, as documents are processed in a production environment, on-line learning can be used to ‘teach’ the system characteristics of problem documents so they are processed automatically in future, increasing ROI – no IT skills are needed.
Ergonomic Keying and Data Validation – In a transformation environment, easy to use and efficient data validation is vital for maintaining productivity – poor validation design can cancel out the benefits of automated classification and extraction. Kofax Transformation Modules’ keying applications are highly customisable, either at design time through an easy to use drag and drop interface, or at runtime through an extensive set of script events. At run-time, screen navigation and image manipulation are logical and easy to use.
Reduced training costs - Kofax Transformation Modules’ keying applications are highly customisable to customers’ specific requirements in terms of screen layout and interface behavior. They can even be configured to mimic legacy systems. This reduces training costs and speeds up the adoption of new systems.
Powerful reporting/auditing capabilities – As documents are processed Kofax Transformation Modules gather detailed information regarding recognition rates and present statistics per field, document types, average over user selectable time periods. This allows users to monitor system performance and get early notification of any issues.
Leverage Kofax Capture – Kofax Transformation Modules integrate seamlessly with Kofax Capture, giving access to the widest range of document scanners and back-end storage solutions, and benefiting from its distributed capture, high availability and enterprise capabilities. Powerful transformation capabilities can be added to any Kofax Capture installation without disruption to existing infrastructure.
Single source for all capture needs - Kofax provide the broadest single source of document and data capture products on the market today, and can cover all needs from simple scan to archive right through to the most complex data capture solutions. Interoperability between components is assured and customers benefit from integrated support.
Worldwide support – Kofax products and solutions are delivered through a global network of more than 1,200 authorised partners in 60 countries, and its own sales and service organisations employing 1200 people in 36 countries throughout the Americas, EMEA and Asia Pacific.
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The role of the Accounts Payable department is dramatically changing in many companies – they are no longer simply responsible for processing invoices and reconciling accounts, but are now tasked with contract and policy compliance, reporting and analysis, all of which increase the workload of skilled knowledge workers. To deal with this, AP departments are looking for effective and reliable ways to automate their back-office administrative tasks such as invoice processing.
Kofax Transformation Modules, in combination with Kofax Capture and Kofax e-Transactions, provides your Accounts Payable department with the ability to capture paper or electronic invoices at a remote or central site, extract all the necessary information automatically and match it to purchase order data, enabling automatic booking of invoices in the world's leading ERP systems, including SAP and Oracle Financials.
The result: complete control over your AP process.
Kofax Transformation Modules lie at the very heart of invoice automation. They provide a powerful but easy-to-maintain solution for automatically extracting invoice data and validating it against business rules and PO data.
Kofax is a world leader in invoice extraction technologies. Now, AP departments of all sizes can benefit from our expertise through Kofax Transformation Modules.
Benefits
- Complete control over the AP process. Kofax solutions provide a controlled framework for capturing invoice data and delivering it quickly into a secure repository. Powerful data validation capabilities ensure that the data is accurate.
- Increased productivity. By automating back-office administrative tasks like invoice processing and PO matching, AP staff can focus on more strategic and value-adding tasks such as contract and policy compliance, reporting and analysis.
- Increased processing speed. Automatic extraction means invoice data is available within minutes of receipt, allowing better management of cash at hand and capitalization on preferred vendor relationships and vendor discounts.
- Reduced processing costs. Aberdeen reports that the actual cost of processing an invoice from receipt to payment can be as high as $80. Automating invoice extraction and matching can reduce this by 50%.
With Kofax Transformation Modules, AP departments achieve:
- Automatic booking of invoices. Kofax Transformation Modules hook directly into PO data to enable matching as part of the capture process. The mobile phone provider Debitel achieved a 90% automatic booking of invoices in SAP without any manual intervention.
- High levels of invoice extraction from Day 1. Learn-by-example technology automatically learns how to extract data from invoices of any format with a high degree of accuracy. The result is a quick-to-configure and easy-to-maintain solution that handles all your invoices.
- Automatic improvement of performance on-the-fly. Unique on-line learning capabilities automatically update the system's knowledgebase as it runs. As more invoices are processed, more data can be extracted automatically, leading to a greater return on investment.
- Clean and valid data. Extensive validation options help the solution deliver clean data into the ERP system, reducing costly processing exceptions downstream
The role of the Accounts Payable department is dramatically changing in many companies – they are no longer simply responsible for processing invoices and reconciling accounts, but are now tasked with contract and policy compliance, reporting and analysis, all of which increase the workload of skilled knowledge workers. To deal with this, AP departments are looking for effective and reliable ways to automate their back-office administrative tasks such as invoice processing.
Kofax Transformation Modules, in combination with Kofax Capture and Kofax e-Transactions, provides your Accounts Payable department with the ability to capture paper or electronic invoices at a remote or central site, extract all the necessary information automatically and match it to purchase order data, enabling automatic booking of invoices in the world's leading ERP systems, including SAP and Oracle Financials.
The result: complete control over your AP process.
Kofax Transformation Modules lie at the very heart of invoice automation. They provide a powerful but easy-to-maintain solution for automatically extracting invoice data and validating it against business rules and PO data.
Kofax is a world leader in invoice extraction technologies. Now, AP departments of all sizes can benefit from our expertise through Kofax Transformation Modules.
Benefits
- Complete control over the AP process. Kofax solutions provide a controlled framework for capturing invoice data and delivering it quickly into a secure repository. Powerful data validation capabilities ensure that the data is accurate.
- Increased productivity. By automating back-office administrative tasks like invoice processing and PO matching, AP staff can focus on more strategic and value-adding tasks such as contract and policy compliance, reporting and analysis.
- Increased processing speed. Automatic extraction means invoice data is available within minutes of receipt, allowing better management of cash at hand and capitalization on preferred vendor relationships and vendor discounts.
- Reduced processing costs. Aberdeen reports that the actual cost of processing an invoice from receipt to payment can be as high as $80. Automating invoice extraction and matching can reduce this by 50%.
With Kofax Transformation Modules, AP departments achieve:
- Automatic booking of invoices. Kofax Transformation Modules hook directly into PO data to enable matching as part of the capture process. The mobile phone provider Debitel achieved a 90% automatic booking of invoices in SAP without any manual intervention.
- High levels of invoice extraction from Day 1. Learn-by-example technology automatically learns how to extract data from invoices of any format with a high degree of accuracy. The result is a quick-to-configure and easy-to-maintain solution that handles all your invoices.
- Automatic improvement of performance on-the-fly. Unique on-line learning capabilities automatically update the system's knowledgebase as it runs. As more invoices are processed, more data can be extracted automatically, leading to a greater return on investment.
- Clean and valid data. Extensive validation options help the solution deliver clean data into the ERP system, reducing costly processing exceptions downstream
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