Xcellerate IT enables organisations to automatically capture and distribute all paper business documents to the correct department, group or individual — whether it arrives by mail, fax or any electronic format — quickly and accurately by:
In every organisation, there are departments whose main role consists of sorting, distribution and processing of incoming business documents. Documents arrive through several different channels – by post, email in-boxes and fax — and in many formats — structured application forms, typed and handwritten correspondence, invoices, sales orders, etc.
Handling large volumes of incoming documents, and making sure it reaches the right recipients at the right time, are key to operational efficiency and customer service quality across a variety of departments and processes.
Skilled resources are often withdrawn from high-value tasks and used to manually classify and process incoming documents. This causes processing delays, routing errors due to misinterpretation, significant labour costs and poor control and visibility.
Xcellerate IT provides organisations with a single Enterprise Capture platform which consolidates and standardise the sorting, capture and processing of every business document. Application forms, contracts, invoices, correspondence documents, sales orders, delivery dockets etc. can all be automatically captured and distributed to the correct recipient for processing and approval.
Handling any type and format of documents. The Kofax Capture platform automates the processing of fixed forms, correspondence, invoices, sales orders and virtually any other structured or unstructured document type, paper or electronic on a single platform.
Structured data Structured data Unstructured data
Known page layout Unknown page layout Unknown/complex page layout
Insurance Applications Variable formats E.g. Emails, Letters, Correspondence, Contracts
E.g. Applications Forms E.g. Invoices
High classification rates. Kofax’s advanced technologies automatically learn how to classify even the most complex documents based on text content and layout, without the need for human intervention, with complete flexibility to match existing manual processes.
Monitoring and traceability. Kofax provides an accurate and reliable process for classifying and indexing documents, allowing them to be stored securely in document and records management systems with the correct tags and retention policies.
Xcellerate IT’s Digital mailroom solution uses the Kofax Capture and Recognition technology which automates the classification and extraction of all incoming documents.
Paper documents are scanned as they arrive – no need for sorting into batches by type. Fax images are imported directly from a fax server – no need to print and scan. Emails are automatically captured along with attachments. Kofax’s world-leading classification and extraction technologies identify each document based on image and text analysis before they are released to the correct workflow queue. If new document types are received they can be easily incorporated using Kofax’s revolutionary learn-by-example technologies.